All members and other observers are encouraged to submit their own observations for inclusion in the club bulletins and also our annual bird report Birds In Northumbria. A look through these publications will give a good indication of the type of records sought. Breeding data is particularly important but also counts and details of flocks & gatherings, passage movements, arrivals and departures of migrants, rare and scarce species, etc. are all welcomed.
The club has produced a short guide to assist members with submission of their sightings. Download our Guide to Record Submission here (includes full list of rare and scarce species requiring descriptions and/or notes).
The preferred method of submitting your records is electronically via a monthly spreadsheet. This is available along with instructions for completion, by email request at
County Records Committee
Records of rare and scarce species within the club’s recording area require more details than can be given on either of these formats. These records are assessed by our County Records Committee (CRC). The CRC meets regularly and assesses records of rare and scarce species seen in the county which have been supported by written descriptions (together with any photographs and sound recordings available). They also review all other bird records for inclusion in the annual bird report Birds in Northumbria, maintain the entries in the County Bird List and occasionally discuss taxonomic and nomenclature decisions made at national level by the BOURC. Members of the CRC (with the exception of the chairman) serve for a period of four years and retire by strict rotation. The CRC also produces progress reports showing the current status of all rare and scarce reports, these work-in-progress reports can be accessed from the sidebar to the right on this page.
The CRC adheres to an agreed set of Policy & Procedures in an attempt to give some uniformity and fairness to record assessment for all observers sightings. Membership of the current CRC is as follows:
Tim Dean – Chairman & County Recorder
You can download our submission form for Rare & Scarce species here. The club has produced some brief notes in an attempt to assist observers in understanding what may be required for descriptions of Rare and Scarce species recorded in our area and these can also be downloaded here.
A list of site names and the associated tetrad references that we would encourage anyone submitting records to use in order to standardize site names and grid references can be downloaded here. The committee are grateful to Mike Hodgson and John Day for recent work in bringing the Northumberland Locality List up to date as at May 2013.